ARC Specialist (Attorney Resource Center)

As a member of the Attorney Resource Center (ARC), the ARC Specialist provides administrative and document production support to attorneys and administrative departments firm-wide. The ARC Specialist works collaboratively and cooperatively with others in a team oriented environment to deliver the highest level of service to internal and external clients.

ESSENTIAL FUNCTIONS:

• Prepare legal documents, memoranda, and correspondence from draft or dictated text.
• Create, edit, format, and proofread documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail. Generate pleadings and briefs including Tables of Contents and Authorities.
• Manage workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work.
• Transmit legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger.
• Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; and closing matters appropriately.
• Apply new technology to improve efficiency and work quality.
• Collaborate with resources as necessary or appropriate to complete tasks.
• Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.

ADDITIONAL FUNCTIONS:

• Other related duties, as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:

• Associate’s Degree preferred; Bachelor’s Degree a plus; applicable work experience may be considered in lieu of a degree.

Experience:

• Minimum of five (5) years’ related experience at a law firm or legal or corporate department preferred.
• Previous experience working as a litigation assistant, legal assistant and/or paralegal (including extensive experience with state and federal court filings, drafting pleadings and discovery, and document review)

Knowledge, Skills, & Abilities:

• Must have exceptional technical skills and an advanced-level working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint.
• Must possess working knowledge of Federal and State court rules and electronic filing processes and procedures (i.e., Pacer, File and Serve, etc.), related agency filings and docketing.
• Proven proficiency using legal terminology and experience working in related practice area(s).
• Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
• Ability to effectively gather and summarize information to complete tasks.
• Ability to adapt to differing substantive and individual styles and administrative tasks applicable to a variety of practice areas.
• Possess a high level of proficiency using a variety of office equipment, including personal computer, copier, telephone, transcription equipment, etc.
• Keyboarding skills of 60 wpm or higher required.
• Excellent verbal and written communication skills. High level of interpersonal skills required to handle sensitive and confidential situations.
• Position requires a professional demeanor and appearance including possessing poise, tact and diplomacy.
• Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIREMENTS

Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.

VISUAL ACUITY

Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

COMPENSATION & BENEFITS

The salary range for this position applies to the respective listed location. The salary range reflects a variety of factors that are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for a position. Reasonable estimate of the current range for this position is:

• State of California: $76,500 - $92,500

For information on Fox Rothschild's compensation and benefits visit: Compensation & Benefits (foxrothschild.com)

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer - vets, disability